2024 Quilt Show - Quilt Entry Rules

Rules

  • You may enter any number of quilts that have not been entered in a previous UVQG quilt show.
  • The fee for the first quilt is $10 until March 15, 2024. After that date, the fee for the first entry will be $12. Additional entries are $2 each.
  • Entry consists of completed entry form, photo and fee. Quilts do not need to be completely finished when photo is taken.
  • Your entry is not accepted until the fee is received.
  • By entering your quilting you are giving permission for it to be photographed.
  • Last day to enter a quilt - April 1, 2024
  • Please read additional rules, guidelines, skill levels and other information below the quilt entry links before entering your quilt.

$700.00 IN PRIZE MONIES TO BE AWARDED TO

  • Best of Show $250
  • Viewer’s Choice $100
  • President’s Choice $100
  • Umpqua Community College President’s Choice $100
  • Mayor’s Choice $100
  • Judges’ Choice $50

COMPLETE THE QUILT ENTRY FORM ONLINE

Before beginning the quilt entry form you will need:

  • Quilt Block or Pattern - Please credit pattern designer if possible.
  • Quilt dimensions
  • Photo of your quilt - Quilt does not need to be finished. Photo is to assist in the quilt show design and process.

Note: After completing your entry form(s), click the icon at the top right corner of the UVQG website to view your cart and pay your fee(s) to finish your entry process.

Paper Entry Process

MAILED OR HAND DELIVERED QUILT ENTRY MUST CONSIST OF

  • TWO copies (for hand delivered or mailed) of the completed entry form for each quilt entered. (photocopies accepted)
  • TWO color photos, 4” x 6” minimum size, attached to the back of each of the entry forms with the name of the quilt entry and quilt maker on the back of the photo. Photos on printer paper are acceptable.
  • Hand deliver to a guild meeting, or
  • Mail to: UVQG Quilt Show Entry, P.O. Box 2125, Roseburg, OR 97470
  • By entering your quilting you are giving permission for it to be photographed.

PAYMENT OPTIONS

  • Pay online
  • Pay by check - Make check payable to UVQG.
  • Every effort is made to guarantee the safety of your items. The Umpqua Valley Quilters’ Guild (UVQG) cannot be held responsible for lost or damaged entries.

QUESTIONS

Please contact: Myrt Thames 541.784.5250.

RULES FOR DISPLAY

All entries must arrive clean and free of odors and pet hair. UVQG reserves the right to not display an entry if these standards are not met.

ALL QUILTS MUST HAVE A 4” WIDE HANGING SLEEVE SEWN ON THE BACK ALONG THE TOP. NO EXCEPTIONS. See instructions for quilt sleeve below.

GUIDELINES

  • Select only ONE category for each quilt on the Quilt Entry Form. Only two (2) quilts may be entered in the same category.
  • The Quilt Show committee reserves the right to change the category of a quilt. See below skill level definitions to help you choose your skill level.
  • An eligible entry quilt must consist of three (3) layers, (top, batting and backing) and be hand or machine quilted or tied. Please do not use a false back.
  • Maximum size of a quilt is 110” x 110”.
  • All quilts must arrive clean and free from strong odors.
  • UVQG reserves the right to use photos of Quilt Show entries for promotions or other photography needs relating to this event.
  • All quilts must have a 4 inch hanging sleeve sewn on. Instructions below.
  • Any label must be covered with blue painter’s tape to preserve anonymity during the judging process.
  • All exhibitors receive a “One Day Pass” to the Quilt Show.

ENTRY WITHDRAWALS

If you find you must withdraw an entry please notify Myrt Thames at 541.784.5250 no later than April 10, 2024. There are no refunds if you withdraw an entry.

QUILT DROP OFF / PICK-UP

Drop off:

  • All entries must be brought to the Douglas County Fairgrounds, Douglas Hall on Wednesday, April 24, 2024 between 10:00 a.m. – 2:00 p.m.
  • It is permissible for your designee to deliver the entry or entries.
  • The quilt intake staff will provide you with a receipt/claim ticket for EACH entry.

Pick-up:

  • The receipt/claim ticket received at drop off is required for EACH quilt being picked up.
  • All entries must be picked up at the Douglas County Fairground, Douglas Hall on Sunday, April 28, 2024, between APPROXIMATELY 5:30 p.m. – 6:30 p.m.
  • It is permissible for your designee to pick-up entry or entries by presenting your claim ticket.

IS YOUR QUILT FOR SALE?

If you wish to sell your quilt during the show, please contact Myrt
Thames at 541.784.5250 for more information. UVQG will retain at 20%
commission and will handle the sale for the seller.

SKILL LEVELS

Skill levels apply to the Small and Large Quilt categories only. Using the following information, indicate your skill level on the Quilt Show Entry Form.

Recommended Skill Level

Every quilter should understand that the judge’s comments are intended to be constructive.  They are to provide compliments on what was done well, in addition to pointing out areas that need improvement, at least on the quilt judged.  No matter what your level of quilting, everyone has something they do well and something they can improve.

The descriptions below are to be used to help you determine what level to enter your quilt. People progress from beginner to intermediate to advanced quilter at different speeds.  Time to move from one level to another is based on many things and is not the same for everyone.

 Beginner

  • You are hesitant to enter your work for others to view.
  • You have basic sewing skills, with some rotary cutting skills and a working knowledge of a sewing machine. You are able to sew simple pieced and appliquéd designs.
  • You have been quilting for a short time (usually up to 3 years).
  • You are still learning many of the basics: squaring up blocks, nesting seams, reading patterns, using a rotary cutter, binding techniques, starting to build color confidence.

 Intermediate

  • You have been quilting several years. You may, or may not, have won ribbons at the beginning level.
  • Most blocks and designs come out similar sizes.
  • You are continuing to learn the finer points of pressing, cutting, adjusting seam allowance for better accuracy.
  • You are enjoying success with your quilts but are still frustrated with your projects occasionally. 
  • You are trying to make more complex quilts.

 Advanced

  • Basic skills are mastered. You are making complex quilts and blocks.
  • You may be noticing that classes do not have much to offer you.
  • You may be designing your own blocks and patterns. Or combining designs from various sources.
  • You have won ribbons in the lower levels.

INSTRUCTIONS FOR QUILT SLEEVE

The UVQG follows the guidelines of the American Quilter Society.

A running or slip stitch is acceptable for attaching the sleeve and can be easily removed from your quilt. Be certain the sleeve is firmly attached at both ends of the sleeve.

There are a number of online videos showing how to make and stitch a sleeve to a quilt. The following instructions from Quiltmaker Magazine show how to attach a sleeve.

  • Cut fabric 9” wide and as needed for the width of the quilt.
  • Press short ends under 2” and stitch.
  • Fold right sides together, lengthwise and sew together with a ½” seam. Finished sleeve will be 4” wide.
  • Press and turn seam to the inside.
  • Center the seam on the backside of the tube and press flat.
  • Position the tube on the upper back of your quilt and slip stitch the top and bottom edges.

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